Accounts Assistant (Accounts Payable)

The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd and Wedderburn LLP group companies to include purchase ledger, general ledger and client ledgers. Within this team, the accounts assistant is responsible for a variety of tasks relating to invoice management, payment processing, and ensuring accurate financial records.

Responsibilities

• To be involved in processing a wide variety of invoices to the firm’s account payable system. This will include a combination of general ledger firm’s costs as well as client related professional expenses and disbursements.
• To be involved in processing and arranging payment of all firm’s employee and partner personal expense claims.
• To be involved in dealing with the group’s credit card and virtual credit card programmes, including processing transactions and reconciling accounts.
• To be involved in the creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
• To be involved in the preparation of the firm’s weekly supplier payment run via BACS.
• To be involved in the reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
• To be involved in dealing with the upload of all internal recharges (i.e. copying costs, travel costs etc) to the firm’s practice management system.
• To accurately file all working documentation within various online Cashroom filing locations as directed.
• Attending meetings and contributing to any group discussions on Cashroom procedures and ensuring Cashroom documentation is kept up-to-date at all times.
• To assist with all ad-hoc departmental duties which may arise from time to time. 

Qualifications

Regulatory essential formal qualifications needed to undertake role

HR Contact 

If you would like further information on the role or require accommodations to make your application please contact Kaylee.Hunter@shepwedd.com.

Equal Opportunities 

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio-economic backgrounds.

GDPR

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “data controller”. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.

We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use information about your disability status to provide appropriate adjustments to the interview process.
• We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants (available at www.shepwedd.com/careers/working-with-us/privacy-notice)