We are currently recruiting a Temporary Document Management Assistant in our Edinburgh office.
The successful candidate will assist the facilities team in the delivery of the services aligned within the Document Management department throughout the firm.
Duties will include:
- To retrieve documents and files from storage ensuring systems are updated accordingly and documents are checked out;
- To regularly collect boxes and documents, ensuring systems are updated before returning them to storage;
- Scanning documents and electronic filing;
- Manage enquiries by email, telephone or in person;
- and occasionally provide assistance to other facilities teams.
Full details and requirements of the position can be found in the attached job specification document below.
If you are interested in applying for this role please submit a current CV and covering letter explaining your interest in the role to Morgan Naples (firstname.lastname@example.org) Please note that we can only consider applications from those who have also completed our diversity monitoring questionnaire, so please visit diversity questionnaire and quote job code FAC0017.
We welcome applications from all sections of the community.
Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a "data controller". The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.
We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.
If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:
We will use information about your disability status to provide appropriate adjustments to the interview process.
We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.
Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.
If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students.
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